Change Control
Official Definition:
A formal procedure to identify, assess and control changes to the project scope and constraints, so they are captured, assessed and either approved, rejected or deferred.
Layman’s Definition:
Change Control is how you manage changes in a project. It makes sure nothing changes by accident and every change is properly considered. It prevents confusion and keeps the project aligned with expectations.
Examples:
• Retail: Request to add a loyalty scheme feature during rollout of a new POS system.
• Construction: Switching to different building materials mid-way due to supplier issues.
• Charity: Adding a new donation reporting dashboard after users request it.
When to Use:
Use when someone wants to change what the project is delivering, how much it will cost, or how long it will take.
What It Might Look Like in Practice:
• A ‘Request for Change’ form submitted by a team member or stakeholder.
• Assessment of impact on time, cost and quality.
• Decision recorded and communicated.
• Plans updated and tracked through Configuration Management.